75% of regular-sized companies delay their relocation.
Small Business UK cites relocation-related stress as the primary cause of this delay.
In this light, it is imperative to identify office relocation tips to overcome the challenges preventing or delaying a business from moving. After all, office or business relocation happens because of the possibilities of growth. Relocation assists in the office’s adjustment when the workforce has doubled their numbers. In addition, relocations also take place when the business requires more equipment or a larger facility for work purposes.
With all these points in consideration, an office relocation deems itself important.
If you are struggling to move on or you want a smooth business relocation, this listicle enumerates helpful tips.
Move into these items to understand and apply what are the things to consider when moving.
Office Relocation Tips: 06 Ways to reduce office moving stress
Relocation is a long and tiring process. To hurdle the expected challenges in moving, office persons should be mindful of the following office moving tips:
1. Craft a relocation plan on your moving list
The success of the relocation starts with a plan. A comprehensive relocation plan shows a step-by-step process from office cleaning and packing to the day of transfer. This plan details how office workers create an inventory of office items, pack office essentials, and monitors the disassembling and carting of equipment. This also enumerates the type and quantity of packing materials such as sturdy boxes, bubble wraps, and bags to be used. In addition, the committees are structured for their specific purposes in this stage. The plan will also help in monitoring if the actual relocation process follows the plan. Besides, Making a change of address checklist to notify important personnel or utility provider for a smooth relocation.
Using the plan, assigning relocation tasks becomes easy. Groups are assigned in packing documents and other office necessities while others are delegated with the heavy equipment and fixture. Micro-tasks are also carried out during this phase. Regardless of the magnitude of the task, it is important to have solid preparation for the big day of the new location. Consider this one of the top tips for office relocation.
2. Create ad hoc relocation committees.
A relocation manager should be designated first. Creating committees comes next. Committees for relocation purposes can be created to simplify the tasks that come along with moving. Each committee focuses on a particular purpose. For example, a group is in charge of packing confidential or essential documents. Another section is assigned in logistics. They oversee how the packing and boxing are undertaken. They also search for a reliable moving company to make their relocation stress-free and straightforward. Lastly, they also oversee how the cargoes and valuables reach their next office location.
Each committee should be communicative with others to avoid critical relocation mistakes and follow inter-group reporting and monitoring for a simpler transfer of information.
It is a must that the project manager dictates the tempo of how the committees will work with each other. In addition, the ad hoc committees provide in-house information on the real progress of the relocation process and strictly follow the office relocation tips.
3. Deep clean the office.
You do not want to leave a negative impression on a building or space owner. After all, the old location has been your place for a significant time. Cleaning may be an additional task but it gives positive feedback to a company and its employees.
Furthermore, documents or valuables which could be left, as the case may be, are likely to be discovered during the pre-relocation stage. This is the perfect time for shredded papers to be thrown away and old fixtures are sold or given to others. Through the cleaning process, you can decide which among the items should be already disposed of to lessen your office and equipment and relocation expenses while maintaining a good reputation to the location owner.
4. Hire a reliable moving company.
Availing of the services of a professional moving company is an excellent decision. Professional movers provide tailor-fit solutions for office removals. While each office relocation has its unique characteristics, moving experts have the experience, facilities, and talent to address specific needs. These service providers offer packing, package materials, carting, storing among others. However, they may vary in the gravity and quality of their services so a quick background check is vital in choosing one. Reading reviews and company ratings helps determine which is the best fit for your business relocation.
The mere set of moving services underscores the need to hire one. It is just important that the moving company be chosen well according to what it can provide to the company needs. Fearing the stress of relocation is one of the core reasons you should hire a reliable company.
5. Double-check the collection and delivery points.
Whether it is an employee’s cubicle or an entire office floor, employees should prioritize double-checking the office area before leaving and after arriving at the next location. Looking at the said places for the second time reassures that all items and equipment are accounted for. The inventory for the items can help in checking if what was brought in is complete and damage-free.
In the pre-relocation check-up, packages and boxes are assessed and deemed fit for moving. Upon arrival, the cargo and equipment must undergo the same process. This is the part where the disassembled pieces are put together. This is the reason why professional movers are crucial to the process.
6. Give and get regular updates.
Monitoring of the entire relocation is necessary. It prevents further setbacks, and the moving and/or logistics team can provide a Plan B in case of an issue on the transfer occurs. However, a professional moving company usually has vast knowledge and experience as regards this situation. The moving team sends a quick response or any form of help to the man and van or any moving vehicle on the move. Yet, first-hand information handed to customers removes unnecessary worries. Customer support provides reliable updates throughout the relocation process.
Office Relocation Services: Time To Move!
Office relocation can be physically and mentally exhausting. It drains energy during the planning, packing, crating, and delivery. Even the waiting part is difficult to bear as the office folks are wary of their valuables especially if it is their first time to relocate. But if you follow these office relocation tips, then things will be a lot easier.
To unburden employers and employees in the office relocation process, Flash Local has the talent and experience fit for your removal needs. Contact us today!